Evidence of the Event and My Job Role

Here is a plan of Arley Hall which I used to help me get a better idea of what I was doing / it allowed me to be more accurate in my planning. We edited this and added where the technical area would be in both rooms. I was in charge of the drawing room. The technical area was where the equipment would be placed. I think it was good that we had put this in earlier because it ensured we knew what we were doing /where the desk would be put on the day to save time.

Above is a to do list for the technical team, set by our manager, Jordan. It includes what I will be doing at what points during the day, e.g. at the get in I will be helping to unload the van and splitting the equipment up into the 2 different rooms. I was glad I had this to stick to because it gave me clear directions and kept me on task to ensure everything got down in time.



This was the original copy of the timetable that was made. We had to make notes of what time we started the day and what time we would be doing the get in. This changed to fit the needs of everyone but it did work and we did stick to it well which shows that planning is important.


This is the set list for both nights. It shows the name of the piece and the music type with it. E.G. piano. I needed to know this as the sound /assistant technical manager because it was vital I knew how many pieces were in each act and in what order.


Above is the schedule I was given that I needed to follow for the setting up of the event. We used Qlab for the sound so I had to make sure this and the sound desk / power cables / equipment was working properly prior to the performance to lower the risk of something going wrong. I think it was good that we had the get in /get out on a different day to the actual event because it allowed us to take our time a little more and we were in no rush. I would definitely do this this way again as it worked well / better and was smoother than previous get ins that we have done in the past.

Below is my inventory list, which makes clear what equipment was needed and the number. We used this as we went along to ensure we had everything and ticked it off when we were doing the get out. This was important because it ensured nothing was left behind.